Expense Reporting

RRIMCs are reminded to submit timely expense reports. Ideally, expense reports should be submitted within 30 days of travel or expenditure. The expense report form can be found on the RI Web site and is also available to download on the left side of this blog under “Travel and Expenses”.

Please complete the form electronically when possible rather than scanning in hand written reports, as those can be difficult to read.

Submit your expense reports via email at rrimc@rotary.org, via fax (847.866.9446) or by mail:

Rotary International World Headquarters
1560 Sherman Avenue
Evanston, IL 60201
Attention: MD 100, Membership Development Division

All air, train or ferry travel must be approved by RITS before time of travel – regardless of the cost of ticket. (Auto mileage must be approved by RITS if you anticipate that the total roundtrip amount will exceed US$249.99.) Travelers must submit an official RITS travel request form, available on the RI Web site, and also available to download on the left hand side of this blog. Please allow at least 48 hours for approval from RITS.

Documentation showing RITS approval (email or letter) for travel must accompany your expense report. Travel that is not pre-approved by RITS will not be reimbursed. Guidelines for RITS approval are included in the RRIMC manual that you received at the training seminar. Following the guidelines will ensure that your travel expense statement is handled quickly and reimbursement will proceed unimpeded.

Any questions regarding expense reports should be directed to rrimc@rotary.org.

RITS page on Rotary Web site